A tender evaluation often means five or more proposals, each 40 to 120 pages, written in different formats. The committee needs the same facts from each one: price, delivery time, warranty, penalties, payment terms. Copying those into a spreadsheet by hand takes days and errors are common.
Bid documents and audit workpapers are also exactly the kind of material many organisations do not want pasted into public chatbots. Running the analysis on a machine inside the office keeps the files where your policies already expect them to be.
A practical workflow
- Create a folder for the tender and mark it 'Managers only' if the evaluation is restricted.
- Upload each vendor's proposal as a separate document.
- In AI Studio, use Extract to Table with a field list such as: vendor, total price, currency, delivery weeks, warranty months, late-delivery penalty, payment terms.
- Use Compare on the two strongest bids to list clauses that one includes and the other omits.
- Click each citation to open the exact page, and confirm every figure before it goes into the evaluation report.
| Field | What to watch for |
|---|---|
| Total price | Prices quoted excluding VAT, or in a different currency |
| Delivery | 'From order confirmation' versus 'from advance payment' |
| Penalties | Caps that make late-delivery penalties meaningless |
| Price adjustment | Exchange-rate or escalation clauses buried in annexes |
Extracted tables are a starting point. Every number should be checked against the cited page before it is used in a recommendation or award decision.
AI Box answers from the documents you upload and shows the source document and page. Answers should still be checked against the cited page before they are relied on for legal, medical, or financial decisions.